Forms

MANDATORY GRADUATE STUDENT ANNUAL REPORT FORM

This form is due by September 1 of each year for all returning graduate students. Please submit it online now at https://esp.gmu.edu/annual-graduate-student-report/. A copy of the form will be automatically sent to you, your primary advisor. and the Graduate Program Manager. Multiple submissions for the same year will require the approval of your primary advisor.

PROGRAM OF STUDY FORMS

For MS students, in consultation with your advisor and committee members, prepare a program of study which lays out the sequence of courses you will use to achieve your academic and research goals and meet program requirements.

For PhD students, a very important planning tool during this first period is, in consultation with your advisor, to prepare a coursework Proposal, laying out the sequence of courses you will use to achieve your academic and research goals and to meet program requirements. Before the end of the second year of graduate study but no later than consideration for advancement to candidacy, doctoral students must submit a program of study for approval by the Dean of the College of Science. The program of study must include major courses and supporting courses to be completed, research skills required subject areas to be covered by the candidacy exam, and a proposed date for the candidacy exam. Any changes in the program of study must be documented with an amended Program of Study.  The final approved program of study must be signed by your advisor, committee members, and the Graduate Program Director.  This becomes the “official” document to submit to the Dean of the College of Science to recommend advancement to candidacy.

INTERNSHIP FOR CREDIT

Internships (EVPP 894) may be taken for credit for students admitted to our degree programs. Work must be Environmental Science and Policy related work. Supervisors must have a terminal degree or the student must be supervised by someone with a PhD. Students must complete an Internship Contract and submit it to the Graduate Office to be considered for an internship and give it to the host supervisor for signature. Once the host supervisor has agreed to the internship, the student should give the “Supervision of Internships” handout to the host supervisor. After careful review by the Graduate Program Director, the student will be registered by the Graduate Office. When the student has completed the internship and the written material has been graded by the host supervisor, the host supervisor must email the Graduate Program Director with a grade.

COMMITTEE FORMATION AND AMENDMENT

All thesis, dissertation, and project students must form a committee by the end of their fourth semester of course work.  In consultation with your primary advisor, MS students must form a committee of three members.  PhD students must form a committee of four members.  To change a committee member (due to retirement, etc.), please use the form below to amend your committee.  Please consult the appropriate Guidelines and Timelines document for MS or PhD for details.

MASTER’S DECLARATION OF CONCENTRATION

All MS students must declare a concentration with the College of Science and the Registrar’s office to be able to run a degree evaluation in PatriotWeb.

ADVANCEMENT TO CANDIDACY (PhD) PROCESS AND PROPOSAL (MS and PhD) SIGNATURE PAGES

Before you can register for your research credits, the following must be satisfied:

1) You must have completed all your coursework.
2) You must have an established committee using the “committee formation form” (see link above).
3) You must have an approved program of study using the proper “program of study” form (see links above) which includes signatures by all committee members.
4) For doctoral students, you must have passed both written and oral qualifying exams. This has to be completed before you defend your proposal. Your advisor must email the Graduate Office and provide the dates on which you passed the exams.
5) Submit both the approved proposal and signature page to the Graduate Office with all committee members’ signatures using the correct signature page:

BLOOMS EVALUATION OF PROPOSAL DEFENSES IS MANDATORY
(Required by all faculty members who serve on dissertation, thesis or project committees)

—>Scroll down to see the last paragraph on this page for a detailed description of the required Blooms Evaluation.

Please note: All paperwork must go through the ESP Graduate Office, which will obtain signatures from the Department Chair and Graduate Program Director.

FULL-TIME EQUIVALENCY STATUS

ALL STUDENTS who are working on dissertation research (999) must register for a minimum of 3 credits of 999 per semester (excluding summers) until they have completed the minimum number of credits of 998 and 999 required by the university and their degree program. Then, they can register for 1 credit of 999 until the dissertation is complete and has been officially submitted to the library. See the Full-time classification section of the University Catalog for more information. PhD students must maintain continuous enrollment in 999 while writing and submitting a dissertation. Students registered in 998 or 999 are graded IP until work in 998 or 999, respectively, is complete; at that time they are graded S/NC, and previous IP grades are updated by the Office of the University Registrar to reflect the final S or NC grade. Please contact the Graduate Office to initiate a change of grade through the Department.  Degree conferral is dependent on all grades reflecting S or NC.

International students must submit a DDR to maintain their student Visa status each semester after they qualify to register for 1 credit of dissertation research (999) as stated above.

For international students or students receiving financial aid who are working on a thesis (799) must register for a minimum of three credit hours in their first semester.  After that semester, students may enroll for one credit of 799 per semester and be considered full time.  The student, advisor, and the Department chair must certify that the student is working full time on the thesis. MS students must maintain continuous enrollment in 799 while writing and submitting a thesis. Students registered in 799 are graded IP until work is complete; at that time they are graded S/NC, and previous IP grades are updated by the Office of the University Registrar to reflect the final S or NC grade.

DEFENSE ABSTRACT TEMPLATES (University Requirement)

“Notice of a defense must be circulated to the university community two weeks before the defense date. The public defense should demonstrate the candidate’s maturity of judgment and intellectual command of the chosen branches of the field of study.” – AP 6.10.8 in the University Catalog at http://catalog.gmu.edu/policies/academic/graduate-policies (click on Ap.6.10 Requirements for Doctoral Degrees).

The templates below are the most current abstract templates.  ALL STUDENTS writing a thesis or dissertation are required to submit an abstract to the Graduate Office two weeks before the public defense. This is a University requirement and the only way your defense will be advertised and is the only way it can be posted on the ESP website!

FINAL SUBMISSION SIGNATURE PAGES AND PROCESS

All students are required to submit their thesis or dissertation to University Dissertation & Thesis Services in the library to Sally Evans, the UDTS Coordinator. A format review is mandatory for all students who are writing a thesis or dissertation. All ESP students are required to print one hard copy of their thesis or dissertation, include the signature page (signed), and submit it to Sally Evans for binding.  She will send a bound copy to the Department to be included in the ESP Conference Room Library (Room 3006).

EVALUATION PROCESS

BLOOMS EVALUATION OF THESIS/DISSERTATION/PROJECT DEFENSES IS MANDATORY
(Required by all faculty members who serve on dissertation, thesis or project committees)

The SACS (Southern Association of Colleges and Schools – accreditation) mandates that all academic programs evaluate the performance of graduate students with regard to the stated learning outcomes and objectives of the respective programs.

For the MS program, this will include a standardized measure of performance for the comprehensive examination (for those completing an individual project), a thesis or project research proposal, and the thesis defense. For the PhD program, this will include the qualifying examination, the dissertation proposal, and the dissertation defense.

The standardized instrument for the evaluation of these activities is the ESP Graduate Blooms Evaluation form, which is a modification of Bloom’s Taxonomy. This form was adapted by D. Sklarew (Oct. 2008) and will be very helpful in preparing for your proposal and final defense!

The Graduate Program Director will NOT sign any students’ signature page without the required Blooms Evaluation. The form must be sent to the Graduate Office at sbloomqu@gmu.edu.

RATING CRITERIA:  Faculty will evaluate student performance for each of the six hierarchical categories as 4,3,2,1 or 04 being the highest – (with quarter part  increments for flexibility) with the understanding that it will be progressively more difficult to earn a high grade as one proceeds up the hierarchy from “Remembering” to “Creating.”

All paperwork must go through the ESP Graduate Office, which will obtain signatures from the Department Chair and Graduate Program Director.

  • All graduate students, current or prospective, should refer to the appropriate Guidelines and Timelines document (there is one for MS and one for PhD). You will learn a lot about how to succeed in this program.
  • Are you an applicant looking for a Teaching Assistantship? Please visit the Graduate Student Funding page for more information and how to apply.
  • For all other forms not found on this webpage, please visit the Office of the Registrar’s forms page.